Hanover awards trash contract
At its regular meeting on March 1, Hanover Township awarded its trash and recycling contract to what turned out to be the highest bidder. J.P. Mascaro & Sons, the township’s existing hauler, was awarded the contract. Mascaro’s new contract is lower than the existing agreement but is well above the lowest bidder.
Last December, the township decided to check the market to lower its refuse collection costs. Trash and recycling bills are paid by the borough. The original bids were received in January, but bidders did not comply with the terms of the agreement. According to township Solicitor Jackson Eaton, none of the bidders met the insurance requirements. Chairman Bruce Paulus elected to rebid the contract with an emphasis on meeting the insurance requirements.
The second round of bids was submitted Feb. 15 and reviewed by Eaton. In this round of bids, all of the bidders except Mascaro failed to meet the insurance requirements. According to Eaton, the sticking point in the contract was a requirement to notify the township 30 days before any cancellation of insurance. It appears all the bidders agreed to the terms, but the insurance policies submitted did not reflect the requirement.
JonasKreitzer of County Waste, the low bidder, objected to the contention.
“I have bid many municipalities but have never seen such a requirement,” he said. “No one is going to modify their insurance agreement unless we win the bid.”
County Waste is a regional hauler with operations stretching from New York to Maryland.
Ron Carlson of Advanced Waste Disposal, the next lowest bidder was equally perplexed.
“We put an attachment in the bid that showed we would give 60 days notice if there was a cancellation,” he said.
Eaton pointed out that Advanced Waste Disposal’s letter indicated there would be 10-day notice for nonpayment.
Paulus expressed his empathy for those who were not awarded the contract.
“I understand your concerns ... but we specifically highlighted the insurance requirements in the second bid so everyone would be aware of the requirements,” he said.
Councilman Bob Heimbecker called for a recess to meet with the solicitor. He returned and voted with the rest of council to award the contract to Mascaro.
“Given the nature of the bids, we need to go with the recommendation of our solicitor,” he said.
In other action, council introduced an ordinance that requires property owners to report tenant changes and a quarterly report of tenants. The township has had problems contacting the correct lessee of some rental properties in several situations.